What is Form 12BA | Applicability, Perquisites and Due dates
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What is Form 12BA | Applicability, Perquisites and Due dates

In this blog, we will discuss the following topics of form 12ba- 

What is Form 12BA

According to Income Tax, Form 12ba is the detailed statements and the lists of specific perquisites, amenities given by the employer to the employee which are the benefits in lieu of compensations and fringe benefits.

For example – 

  • Accommodation facility
  • Free meals
  • Free education
  • Movable assets
  • Vouchers and others.

Perquisites in Form 12BA

Perquisites are perks or benefits that an employer gives to the employee in exchange for the services that the employee gives to the employer. And there are additional benefits apart from their compensation.  Such as –

    1. Monetary perks
    2. Non-Monetary Perks

Monetary perks– Travel expenses, outright in cash, holiday expenses, medical expenses, credit expenses, club expenses and others.

Non-monetary perks – free meals, non-cash incentives, stock options, rent-free accommodations, and superannuation.

As per the income tax rules, Form 16 is only the combined statement of benefit that is given to an employee by the employer, also, it is provided for a requirement of issue of separate statements that provides details of numerous perquisites that are given to the employee.

Applicability of Form 12BA

It is applicable for all individual salaried persons who are earning more than ₹1,50,000. This form is submitted with Form 16. Form 16 shows the complete details of income tax while Form 12BA shows details about the prerequisite that the company has provided.

So, there is the information which is included and excluded in the details of this Form.

Included

  • Basic Pay,
  • Commissions
  • Bonus
  • Allowances
  • And others monetary payments

Excluded – 

  • Dearness allowances
  • Lump Sum payment
  • Exempt allowances
  • Value of perquisite
  • Employer’s Contribution to PF
  • Voluntary retrenchment
  • Leave encashment
  • Computation of pension
  • Superannuation

So, as per the income tax rules, the calculation of the financial value of all these perquisites has been shown in this Form with the value of the amount which is taxable for individuals employed who can avail of the perquisites.

Note – As an employer, you can mention that no perquisites have been issued to the particular employee. And  this Form needs to be issued even in the absence of any perquisites.

Form 12BA due date

An employer needs to provide this form to the employee on or before June 15th or immediately after the completion of  the financial year.

Who shall issue this Form, and when?

Along with Form 16, form 12ba issued by the employer. And it needs to be issued when the annual payment is more than 1,50,000, including Basic Pay, Bonus, Commission, Allowances and others.

Difference between Form 12BA and Form 12B

Difference between Form 12BA and Form 12B  are as follows –

Form 12BAForm 12B
It is issued by the employer with detailed statements of perquisite to the employee.It is provided by the employer to the employee, while you switch a job or join a new organisation in the middle. Because, it is the proof that shows the details of earned income from the previous company and TDS deducted.
The employer needs to provide Form to the employee.The form is submitted by the employee to the employer.
It comes under the circular Rule 26.It also comes under the circular Rule 26.

Form 12BA format

To fill the form you need to mention the following details which are categories in two sections, that you can see below there.

Section 1 – 

  1. Name and address of the employer
  2. TAN number
  3. Income details
  4. Value of the perquisites
  5. Designations
  6. Financial year
  7. TDS range of the employers

Section 2 – 

  1. Mention the details of each perquisites
  2. Profits in lieu of compensations
  3. TDS details
  4. Value of Chargeable perquisites
  5. Date of money transferred to the government
  6. Details of employees’ Tax and deduction
  7. A sum of tax paid
  8. Employers remitted taxes made on behalf of employees.

There is the particular format of particular Form with the perquisites benefits.

This is the end of our discussion on Form 12BA. Let’s know your other questions and opinions on this topic. Mention below the comment box.

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