PF Forms – Different forms for employers and employees
14 minutes read

PF Forms – Different forms for employers and employees

Hello, in this post we see on the different types of PF Forms available to avail EPFO benefits. We will cover the following topics:

What is EPF?

Employees’ Provident Fund (EPF) is a savings scheme that provides benefits to its members as per Employees’ Provident Fund and Miscellaneous Act, 1952. Both the employer and employee will contribute 12% of the salary. This amount has a fixed interest rate, as per EPFO. These savings can be used for their post-retirement period. However, they need to use specific forms for specific purposes. The employees themselves can withdraw the PF amount. In case of their death, the nominee or the legal heir of the employee can also withdraw it. For more details on EPF, read our blog – Employees’ Provident Fund

Different PF forms available

Now let us look into the various PF forms available for us to gain certain EPFO benefits.

Provident Fund Forms for the Employer

PF Forms for Employer Purpose of PF Form
Form 5 Registration form for new employees for EPS and EPF.
Form 10 Form to update employee leaving the organization.
Form 3A Monthly contributions made by the employee and employer for EPF and Pension Fund.
Form 6A Consolidated annual contribution statement.
Form 12 A Exemption from paying income tax on surplus income for non-profitable trusts.

Provident Fund Forms for the Employees

PF Forms for Employees Purpose of PF Form
Form 2 For the nomination for the EPF and Employees’ Pension Scheme (EPS)
Form 5(IF) Employees’ Deposit Linked Insurance (EDLI) scheme claim form.
Form 10C For EPS withdrawal.
Form 10D To apply for a pension after retirement.
Form 11 To do an automatic transfer of EPF.
Form 13 You can transfer from old EPF Account to new.
Form 14 To pay your LIC Policy.
Form 15G To save TDS for any interest that is generated from EPF.
Form 19  For the Settlement of EPF.
Form 20 For the EPF settlement after an employee’s death.
Form 31 Withdrawal of EPF.

PF Forms explanation

Provident Fund Forms for the Employer

EPF Form 5

Form 5 is filled by the employer to submit details of all new employees joining the organization who are eligible for EPF for the first time. It is submitted by the 15th of every month. If no new employee has joined, then the employer will mention “NIL” in the form.

EPF Form 10

Form 10 is filled by the employer to submit details of all employees leaving the organization. It is submitted by the 15th of every month, along with the other forms and ECR. If no employee has left, then the employer will mention “NIL” in the form.

EPF Form 3A

Form 3A is the monthly contributions made by the employee and employer towards EPF and Pension Fund in a particular year. This data is calculated for every member of this scheme, and it is also known as member’s annual contribution card.

EPF Form 6A

Form 6A is a kind of consolidated annual contribution statement that provides details about the annual contributions of each member of the establishment.

EPF Form 12A

Form 12A gives a one-time tax exemption to all non- profit trusts (it includes charitable trusts, religious organizations, NGOs). In other words, an exemption from paying income tax on the surplus income of non- profit trusts. This benefit is not applicable to any private, or family trusts.

Provident Fund Forms for the Employee

EPF Form 2

The employees need to file a nomination form through the EPF Form 2. It is filled for declaration and nomination for the EPF and EPS accounts. So, in case of the unfortunate death of the employee, the nominated person will get the fund accumulated in that EPF account. This form can be filled any number of times and compulsorily after the marriage of the employee. It can be filled both online (through the EPF Member Portal) and offline.

EPF Form 5(IF)

This form is filled under EDLI to claim insurance benefits after the death of the member while in service. In case if he/she is a minor, the guardian has to fill the form on his behalf. The form has to be filled offline and submitted to the EPF Commissioner’s Office. It is filled after the death of the active EPF member. To claim the benefits, this form has to be attested by the employer. If not, it has to be attested by a gazetted officer.

EPF Form 10C

Form 10C is for the withdrawal of pension amount from EPS account. This form is filled by online (through the EPF Member Portal) as well as offline. The pension amount can be withdrawn only until the service period is less than 10 years. You can also get your EPS Scheme Certificate with the help of this form. It is also used for making claims of PF withdrawals. This form is to be submitted by employees below 50 years and it is submitted with F-19/20 for the following:
  • Settlement of withdrawal under old Family Pension Fund.
  • New Employees’ Pension Scheme (EPS 95)
  • Scheme certificate for membership retention (under 58 years)

EPF Form 10D

EPF Form 10D is filled to get pension benefits. When an employee completes 10 years of service, he/she is eligible to get a pension. This form is filled at the time of retirement. It is also used for making Monthly Pension claims. So, this form is also submitted along with the F-19/20. If the employee is more than 50 years but less than 58 years, he/she will be required to submit Form 10D.

EPF Form 11

EPF Form 11 is submitted when the employee switches his jobs for transferring the EPF amount from the previous account to the new account. The UAN will be the same, but the Member ID and the PF account number changes.

EPF Form 13

Form 13 is to transfer your old EPF account to your new PF account. This form has been included in the Composite Claim Form where the account transfer can be applied directly at the time of switching your job.

EPF Form 14

Form 14 is for paying Life Insurance Corporation (LIC) policy from your PF account. After you fill this form, you will have to get it attested by the employer and submit to the EPF Commissioner.

EPF Form 15G

Form 15G is to save tax on the interest earned from EPF by an employee. It can also be submitted in case the member withdraws the EPF amount before 5 years of service and the amount is more than Rs. 50,000. In case of senior citizens, Form 15H has to be filled instead of Form 15G.

EPF Form 19

You can claim the Final Settlement of your old EPF accounts by filling the Form 19. It can be filled by both online (through the EPF Member Portal) as well as offline. You can choose the mode of payment (by cheque, ECS, etc.) for this form. It also allows you to withdraw your PF balance after quitting your job, superannuation, termination or at the time of your retirement. No establishment or organization can stop you from withdrawing from your PF balance.

EPF Form 31

EPF Form 31 is used for a partial withdrawal of PF funds. An employee can withdraw funds depending upon the purpose and years of service in the formal sector. It can be filled through both offline and online through the EPF Member Portal.

EPF Form 20

This is filled by nominees or heirs of a member who had died for the final settlement of the EPF account. If the nominee is minor or disabled, then the guardian has to fill the form on his behalf. The money can be remitted in the bank account directly or by money order. And that brings us to the end of this post on PF forms. Share your views and questions in our comments section below.

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