From the very beginning of getting the candidates interviewed, recruiting as employees, fixing the scale of salary, appointment, salary processing, and appraisal, etc., HR must go through a pile of papers for doing all the things manually.
The majority of supervision, though, has to be given to salary processing considering salary calculation depends on multiple factors like employee’s present days, leaves, standing instructions (if any), etc.
Moreover, today’s payroll processing has become messy and chaotic, due to various statutory and MIS requirements coupled with changing HR policies, slabs, and formulas from time to time.
To ease the work of HR personnel from that pile of papers related to salary processing, statutory returns filing, etc., the use of an automated payroll system is required.
An automated payroll system not only helps HR to comply with the statutory obligations but also helps ease the process and quickens the time taken for the same.
What is Automated Payroll?
Payroll automation refers to the use of computers to produce paycheques and manage benefit payments for a company or an organization.
Automation of payroll can be done by using Excel sheets or using desktop software or a cloud application.
Some major setbacks countered by Payroll officers/HR Personnel are:
- If the company is operating in more than one place and in different states
- Different salary and attendance groups for a different set of employees
- TDS Estimation, calculation, e-Return
- Salary processing after considering all the standing instructions, deductions and arrears, additional earnings/deductions and incentives, etc.
- Calculation of Special incentive when the cost to company concept is followed
- Attendance management
- Generating reports
- The manual calculation is prone to human-errors