In this post, we will see related to reimbursement claimed in and importing Bill details to Saral PayPack with detailed step by step explanation.
To begin with, Before importing bill details, make sure that proper Reimbursement Master Settings and Allotment settings are done. Also, the claims done by the employees are entered in the software.
The claim of the employee can be viewed in Claim under Reimbursement option of Pre Salary Transactions.
In the claim window, on entering the claim for the particular employee, we can see the summary for the employee at the bottom of the window i.e. the total and till date allotment amount with total and till date claimed amount under the particular reimbursement type. Also, you can view the Total bill submitted and the balance bill to be submitted.
The negative Bill Balance indicates that the bills are yet to be submitted for the displayed amount.
As the bill details entry is a voluminous process, you can get the bill details filled by the employees and import the same to the software. The details entered can be later verified for its accuracy.
To import the bill details, go to Bill Details under Reimbursement option of Pre Salary Transactions.
Here, click on Export to export the individual excel of the employees.
In the export window, select the financial year. On the employees apply for the year will be displayed. Now, select the employees for whom Excel has to be generated. Excel generated can be stored at a location in the system and then individually mailed to the employees. Select the location in the system and click on Export. The individual excel files will be export to the set destination.
The individual files can be viewed in the destination which can then be mailed to the concerned employee.
Else, if the mail setting is done in Saral PayPack, click on E-Mail and mail with excel attachment will be mailed to the selected employees.
Note that in Excel sheet, employees are to enter the details in specific sheets like LTA bills in LTA sheet, Others in Other Sheet. Also, select Yes for Port. If No is selected then the details will not be imported to the software.
On receiving the filled bill details excel from the employees, save them in a folder. Now, go to Bill Details under Reimbursement option of Pre Salary Transactions. Here, click on Import to import the individual excel of the employees.
In the import window, select the folder and click on Load. All excel in the folder will be displayed.
Select the required/all employees and click on Import. The details in Excel will be imported to the software.
Back in the Bill Details window, the imported details can be viewed. On click on a particular employee, the summary of the details can be viewed. Here Bill Total is the total value imported and Bill Balance if in positive, then to that extent the claim can be done without producing any additional bills.
You can also learn about Reimbursement in general here:
Finally, This completes the process of Bills details import in reimbursement module of Saral PayPack.